OK, so you should start to work in SAP.
Somebody provided you with a computer, some settings, a user and a password. Normally, you should have at least an introduction training, but let’s review together the first steps.
This is, normally, the SAP GUI launch icon.
What is SAP GUI?
SAP it is not just a program or just an application. SAP it is a huge platform. Basically, you need to know that SAP has an application server, a database and an interface between those and users.
That interface is called SAP GUI and enables you, as user, to work in SAP.
SAP GUI is not a standalone piece of software which lets you work, it is just an interface which lets you work into application server and alterate a database.
Normally, the people who let you work (or need you to work) in SAP will provide all of this for you.
If you have some curiosities (and I am sure you will have), if you click on the connection they provide you and click on the edit button, you will see some technical information about your connection.
Let’s take a look.
First, select the connection (step 1 in the below picture) and then click on the edit button (step 2)
You will see that a new window will be opened with system properties. Here you may edit different info, but TAKE CARE! Only the info from description can be edited without problems (marked with 1 in the below picture), any editings of the info marked with 2 in the below picture will go to a malfunction of connection.
Now, let’s go back to the main SAP GUI window, and double click on the connection provided to you by your SAP administrator or by the people who hire you as SAP user.
A new window will be opened and some information should be entered there.
That information are:
- Client number. During a normal logon, the proper client number will come by default. If your administrator or your employer provides you with a client number different from that which appears by default, you should use it.
- User and password. Will be provided to you by SAP administrator or by any other person on behalf of you employer.
- Logon language. Basically, if your system allows you to use a certain language, you will be allowed to enter it here.
- System information. Here you will not enter nothing, here are presented various information about your system.
By the way, normally, at first logon, a new window will appear, the „Change password” window. Why? Because normally, an administrator will generate a first password, buy nobody should know your password.
Here you should enter the password you choose, twice. Take care, the password it’s key sensitive (that means „a” it’s not the same with „A”).
From my experience, most of the SAP administrators force a password change policy (that means, at a certain period of time you will be forced to change the password), with a „no-use” of last 5 or 10 passwords, and with a certain password strength (that means passwords should have a minimum length, minimum 1 capital character, or the password should have minimum 1 number, or the password should have minimum 1 special character).
If the password you enter doesn’t comply with the password policy, the system will let you know and will not accept a non complying password.
After that it’s done, a new screen will appear, simmilar with this one.
CONGRATULATION! You have been logged in your SAP System!